Facility Rental: Rental Information

SPACE

The Tuttleman Auditorium,
(1st Floor)

  • Size: Approx. 1,100 sq. ft.
  • Seating Type: Folding Chairs
  • Capacity: 110 seated banquet style
    250 standing
  • Equipment: Projection Screen
The Robert Saligman Lobby,
(1st Floor)
  • Size: Approx. 1,100 sq. ft.
  • Capacity: 250 standing
Hermine "Bubbles" Finkelstein Mezzanine,
(2nd Floor)
  • Size: Approx. 940 sq. ft.
  • Capacity: 40 seated auditorium style
    150 standing
The Tuttleman Terrace,
(Adjacent to the Mezzanine)
  • Size: Approx. 2,800 sq. ft.
  • Capacity: 350 seated banquet style
    500 standing
CATERING

Clients must use a Penn approved caterer:

For a complete list of Penn approved caterers please visit: www.purchasing.upenn.edu/buyinfo/suppliers/caterers.php

Please confirm with ICA before finalizing your selection.

ICA recommends the following vendors due to their familiarity with our space:

Bacchus Market & Catering

2300 Spruce St
Philadelphia, PA 19103
(215) 545-6656

Provence Distinctive Catering

401 N. Trooper Road
Trooper, PA  19403
(610) 539-8330

Feast Your Eyes

914-20 N. 2nd Street
Philadelphia, PA  19123
(215) 923-9853

Jeffrey Miller

1530 Locust Street
Philadelphia, PA  19102
(610) 622-3700

Peachtree and Ward Catering

363 York Road
Willow Grove, PA  19090
(215) 657-3111
Website:  peachtreecatering.com

ICA EQUIPMENT AND FURNITURE

  • 200 white plastic folding chairs
  • 15 - "6 x 30" foot folding tables
  • Portable podium
PRICE
  • $400.00/hour for Auditorium/Lobby
  • $450.00/hour for Mezzanine and Auditorium/Lobby
  • $600.00/hour for Terrace, Lobby, Upper Landing and Auditorium

Space rented during non-operating hours must be booked for a minimum of 4 hours.
ICA GUIDELINES AND TERMS

Price includes:

  • 2 hours set-up and 1 hour clean-up time
  • Use of ICA equipment (ICA does not provide technical equipment or support)
  • ICA staff liaison

Additional Fees
  • $25/hour per security guard for exhibitions to open for additional viewing outside gallery hours
  • During non-operating hours, security guards must be booked for a minimum of 4 hours
  • $400 fee for heavy housekeeping
  • Any additional set-up or clean-up time will be charged at the designated hourly rate
    Exhibition Guidelines:
    • ICA exhibitions open to clients upon requests. (See above security fee).
    • No food or drink allowed in exhibitions
    • There are no rentals allowed between exhibitions. During that time the galleries will be closed for installation
    Building Guidelines
    • Decorations/Entertainment:
    • Clients are not permitted to hang anything on walls
    • ICA must approve all decorations
    • Any outdoor entertainment must be approved by Residential Life
    • No smoking in the building
    Delivery and Pick-up of Rental furniture and Equipment

    All rental/catering equipment must be delivered during the scheduled event hours (including set-up time). Rental equipment should be picked up by next business afternoon.

    Use of ICA Furniture and Equipment/Set-up for Furniture and Equipment

    Caterers/clients are responsible for setting up all furniture, whether from ICA or a rental company.  All furniture and catering equipment must be arranged in such a way so as not to block fire exits.  Heating equipment must be located in such a way so as not to overload individual circuits. Any extension cords must be taped down so it’s not to present a hazard to caterers or guests.

    ICA Staff Liaison

    ICA will provide a staff member who will remain on the premises for the duration of the event. This staff member's responsibility include opening and closing the building and galleries, as well as being on call should any problems with ICA's facilities arise. This staff member is not responsible for assisting the caterer with set-up or clean up or any service for the event.

    Maintenance and Clean-up

    ICA requires that its facilities be left in the same condition in which the caterer/client finds them.

    • All equipment supplied by ICA is to be stacked and returned to the same area in which it was found.
    • Sweeping and/or mopping are mandatory. A caterer/client is expected to provide his or her staff with the necessary equipment, or make arrangements in advance to use ICA equipment.


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